For tutors and lesson teachers
Put each student's weekly lesson on a plan, and every lesson is on the calendar ahead of time and billed by the month. Parents pay from a saved card, and families book one-off lessons online and move them up to the cutoff you set.
What tutors and lesson teachers use most
Sound familiar?
Every student comes at the same time each week, and one missed line in the planner leaves a family at the door with nobody to teach them.
With Stacwork
Put each student on a recurring plan with their tutor, and every weekly lesson is made ahead on the calendar.
Cash at the door, a check in a book bag, and payment app transfers you match to students at the end of the month.
With Stacwork
Bill each family monthly on a recurring invoice set to send on its own, and autopay charges their saved card or bank account on the due date. Cash and checks can still be recorded.
In exam season every family wants more time, and your evenings go to trading messages about who can come when.
With Stacwork
Families book an open time online with the tutor they want, and move it from their email up to the cutoff you set.
How it runs
Algebra help for a tenth grader, one lesson a week, billed by the month.
Sample names and figures.
A parent asks about lessons
Rachel fills in your request form: algebra help for her son before the spring finals.
Two options on a quote
A 45-minute or a 60-minute weekly lesson as pick-one tiers, with the monthly price for each.
Picked and signed
Rachel picks the 60-minute lesson at $240 a month and signs on screen.
Every Thursday at 16:30
A recurring plan makes each lesson with Daniel ahead on the calendar and bills $240 a month.
Rachel's card on file
Rachel saves a card from the link you send her.
Daniel's afternoon on his phone
Three students in time order, with the first lesson at 16:30.
The month paid on autopay
The month's bill is emailed with the card and the date on it, then charged on that date.
Features for tutors and lesson teachers
Anything tagged Team and up needs Team or Unlimited. Everything else is on every plan, Free included.
Weekly lessons on a recurring plan
Recurring visits for cleaning, lawn care, and other regular work: a recurring plan makes each visit ahead on the calendar and bills on its own schedule. The plan's price covers each visit; put anything extra on a separate invoice.
Each tutor's own hours and time off
Each person on your team sets their own hours, more than one window a day if they need it, and time off for a whole or part day from their phone. Online booking follows.
A column for each tutor on the calendar
See work by day with a column per person, by week or month, as a list, or as an agenda of the day by person. Click an open time to add work there.
A warning before you double book a tutor
The calendar marks work that lands on someone's time off, and you are warned before you give someone work that overlaps work they already have.
Families book a lesson online
Clients book an open time online for the services you mark as bookable.
Pick a tutor, or anyone available
Clients choose a provider, or anyone available, when more than one can do the service.
Families move a booking up to your cutoff
Clients cancel or move their own booking from a link in the email. Moving it online closes at the cutoff you set, and you can switch online changes off.
A confirmation with a calendar file
Clients get a confirmation email with the service, the time, the provider, and a calendar file, whether they book online or you book them in.
Monthly tuition on recurring invoices
Recurring invoices for service plans and memberships: weekly, monthly, quarterly, or yearly.
Autopay from the parent's card or bank
Autopay charges a recurring or rent bill to the client's saved card or bank account on its due date, after the bill is emailed with the card and the date on it.
Record cash and checks from families
Record cash, checks, and other payments made outside Stacwork.
What each family still owes
Each client's record shows their quotes, invoices, payments, and what they still owe.
Lesson reminders a day and an hour before Team and up
Appointment reminders go out the day before and an hour before, sent on their own or drafted for you to approve, as you choose.
Parents see the next bill in the portal Team and up
Clients on a recurring plan see the next bill in the portal and, if you allow it, cancel at the end of the period.
Parents manage cards and autopay Team and up
Clients add or remove a card or bank account in the portal, and turn autopay on or off for each plan.
Payment reminders, drafted for you Team and up
Payment reminders are drafted before the due date and after it, and stop once the invoice is paid.
Plans
Free covers request to paid in all five ways of working. Team and up adds the tools that keep clients close and the office ahead.
For a solo operator getting started.
billed monthly
For a small team running the day together.
billed monthly
The card and bank fees are Stacwork's platform fee, on top of standard Stripe processing on the payments you take. The Team trial needs no credit card. After 7 days you stay on Free unless you subscribe, and your data stays.
Straight answers about how Stacwork runs your day.
Yes. A recurring plan repeats every so many days, weeks, or months and makes each lesson ahead on the calendar. The plan bills on its own schedule, so a weekly lesson can be billed once a month.
Yes. A parent saves a card or bank account once, from your link or while paying a bill. Each month the bill is emailed with the card and the date on it, and autopay charges it on that date. If the card is declined, autopay tries it again 3 and 7 days later.
Yes, for a lesson they booked online or you booked them into: the confirmation email has a link to move it, and moving online closes at the cutoff you set. You can also move any lesson yourself on the calendar.
Yes. Each tutor sets their own hours, with more than one window a day if they need it, and time off for a whole or part day from their phone. Online booking offers only those times.
Not by default. A Team member sees only the work assigned to them, and the client, invoices, and payments of that work, so each tutor sees their own students and nobody else's.
On Team and up, a reminder goes out the day before each lesson and again an hour before, sent on its own or held as a draft for you to approve.
Free runs the whole loop for up to 2 people. No credit card.