For tattoo studios
Clients book a consultation or a session with the artist they want and pay a deposit to hold it. At checkout the deposit comes off, the client adds a tip, and aftercare rings up at the Register.
What tattoo studios use most
Sound familiar?
Clients ask about a booking in your messages, you send a payment handle, and you match each deposit to a name by hand.
With Stacwork
Clients book online and pay the deposit as part of booking, and it comes off the bill at checkout on its own.
Guest artists, artists in three days a week, and convention weekends off, on calendars the front desk has to check one by one.
With Stacwork
Each artist sets their own hours and time off from their phone, and online booking offers only the times they work.
A client wants to push Saturday's session on Friday night, and the artist finds out when nobody walks in.
With Stacwork
Clients move their own booking from the email link only up to your cutoff, and the artist gets an email whenever a session is moved or canceled.
How it runs
A forearm piece with Rae: a consultation first, then a four-hour session.
Sample names and figures.
A consultation booked online
Jordan picks Rae and a 30-minute consult on Thursday.
The session booked, deposit paid
After the consult, Jordan books a four-hour session with Rae online and pays a $100 deposit.
A reminder before the long sit Team and up
The day before, Jordan is reminded of his session, and again an hour out.
Checked out with a tip for Rae
The $100 deposit comes off the $600 piece, and Jordan adds a tip before paying by card.
Aftercare at the Register
A tin of aftercare balm, scanned and paid in cash, with the change due shown.
Asked for a review Team and up
A review request for the finished piece is drafted, ready for you to approve.
Features for tattoo studios
Anything tagged Team and up needs Team or Unlimited. Everything else is on every plan, Free included.
Consultations and sessions booked online
Clients book an open time online for the services you mark as bookable.
Clients choose an artist, or anyone
Clients choose a provider, or anyone available, when more than one can do the service.
A deposit when a client books
Take a deposit when a client books, to hold the time.
Clients move a booking, up to a cutoff
Clients cancel or move their own booking from a link in the email. Moving it online closes at the cutoff you set, and you can switch online changes off.
Each artist's own hours and days off
Each person on your team sets their own hours, more than one window a day if they need it, and time off for a whole or part day from their phone. Online booking follows.
Private rooms, never double booked
Attach a room or a piece of equipment to an appointment when you schedule it, and it cannot be double booked.
Artists see only their own bookings
By default, a Team member sees only the work assigned to them, and the client, invoices, and payments of that work.
Mark a no-show, with its history kept
Move work through its statuses, put a job or project on hold with a reason, mark a no-show, or reopen finished work, with every change kept in its history.
Tips added at checkout
Check out on site: the bill comes from the work with the deposit taken off, the client can add a tip, and you charge a card, record cash or a check, or send a pay link.
Aftercare products at the Register
Ring up sales on the Register: tap catalog items, scan a barcode, or key in a custom amount, with line and order discounts.
Cash, a card reader, or a QR code
Check out at the Register with cash and change due, a card on a connected reader, or the customer's own phone by QR code, split between cash and card if they like. The customer can add a tip at check out.
A Cashier role for aftercare sales
A Cashier role sees only the Register and their own sales. Each person opens a cash drawer with a float and closes it with a count.
Reminders before every session Team and up
Appointment reminders go out the day before and an hour before, sent on their own or drafted for you to approve, as you choose.
Review requests after a finished piece Team and up
Review requests are drafted after finished work.
Notes and tags on every client
Each client has one record: contacts, service and billing addresses, notes, and tags.
Every deposit and payment on their timeline
Each client's timeline shows every quote, job, invoice, and payment.
Plans
Free covers request to paid in all five ways of working. Team and up adds the tools that keep clients close and the office ahead.
For a solo operator getting started.
billed monthly
For a small team running the day together.
billed monthly
The card and bank fees are Stacwork's platform fee, on top of standard Stripe processing on the payments you take. The Team trial needs no credit card. After 7 days you stay on Free unless you subscribe, and your data stays.
Straight answers about how Stacwork runs your day.
Yes. The client pays a deposit as part of booking, which holds the time. At checkout the bill comes from the appointment with the deposit taken off, so it is never counted twice, and the client can add a tip.
Yes. Add the consultation to your catalog as its own service and mark it bookable online. Clients pick an open time with the artist they want, or anyone available.
Yes. Each artist sets their hours, with more than one window a day if needed, and time off for a whole or part day from their phone. Online booking follows, and by default each artist sees only the work assigned to them.
They move it from the link in their confirmation email, and moving it online closes at the cutoff you set. The artist gets an email when a session is moved or canceled, and you can switch online changes off.
Yes. Switch on Selling products and ring up aftercare at the Register by tapping an item or scanning a barcode. Take cash with the change due, a card on a connected reader, or the client's phone by QR code.
Yes. Add each private room or chair to your catalog, attach it to the session when you schedule it, and it cannot be double booked. A client booking online holds the artist; the room is attached by your front desk.
Free runs the whole loop for up to 2 people. No credit card.