For painting contractors
Let clients tick the rooms, ceilings, and trim they want, take a deposit when they sign, and split a big exterior into a payment schedule. Photos from before and after stay on the job.
What painting contractors use most
Sound familiar?
The client wants it priced with and without the ceilings, then with the hallway added, and each version is another evening of paperwork.
With Stacwork
Put the ceilings, trim, and extra rooms on as optional extras the client ticks on or off before signing, or they ask for changes from the link.
You order the paint and hold the crew's week, and the job falls through a few days before the start.
With Stacwork
Ask for a deposit when the client accepts, paid by card or bank. It comes off the final invoice on its own.
On a whole-house repaint you pay for weeks of labor and paint before you send a single invoice.
With Stacwork
Add a payment schedule to the proposal. The client signs it with the proposal, it becomes the project's milestones, and you invoice each one when it is done.
How it runs
A living room and hallway, with the trim added on the estimate.
Sample names and figures.
An estimate request
A living room and hallway, written into the request form on your website.
Estimate sent with options
$1,400 for the walls, with the ceilings at $350 and the trim at $300 as extras to tick.
Signed with the trim
They tick the trim, leave the ceilings, sign on screen, and pay a $400 deposit.
Crew booked
Ana and Tom are assigned for Monday, and each gets an email that the job is theirs.
Before photos
Ana takes photos of each wall before the tape goes up, saved to the job from her phone.
Walkthrough
After photos, the checklist ticked, and the client's signature on the job.
Paid at the walkthrough
The balance goes on their card on site, with the $400 deposit already taken off.
Features for painting contractors
Anything tagged Team and up needs Team or Unlimited. Everything else is on every plan, Free included.
Rooms, ceilings, and trim as optional extras
Add optional extras the client can tick on or off before accepting.
Your own sections and pick-one paint grades
Proposal mode adds your own sections and pick-one pricing tiers.
Signed on screen from a link
Clients accept and sign on screen, decline, or ask for changes from the link.
A deposit when the client signs
Ask for a deposit when the client accepts, paid by card or bank.
A payment schedule on the proposal
Add a payment schedule to a proposal. The client signs it with the proposal, and it becomes the project's milestones.
Each stage tracked as a milestone
Track each project's milestones, each with an owner, a due date, a fee, and a status.
Invoice each milestone when it is done
Invoice each project milestone when it is done. The final invoice bills whatever is left.
Clients follow the project in the portal Team and up
In the portal, clients follow a project's milestones, pay a billed one, open the files you share, and approve deliverables or ask for changes.
One painter or a whole crew
Assign one person or a whole crew.
Each painter's day on their phone
Your team gets My Day on their phone: their schedule, job details, and profile.
Before and after photos, notes, signatures
Checklists, notes, photos, and the client's signature on each job.
Painters see only their own jobs
By default, a Team member sees only the work assigned to them, and the client, invoices, and payments of that work.
Check out at the final walkthrough
Check out on site: the bill comes from the work with the deposit taken off, the client can add a tip, and you charge a card, record cash or a check, or send a pay link.
The deposit comes off the final bill
A deposit paid on the quote or at booking comes off the invoice on its own, and is never counted twice.
A pay link on every invoice
Every invoice has a pay link. Clients pay by card or bank transfer, with no account needed.
Review requests when the job is done Team and up
Review requests are drafted after finished work.
Plans
Free covers request to paid in all five ways of working. Team and up adds the tools that keep clients close and the office ahead.
For a solo operator getting started.
billed monthly
For a small team running the day together.
billed monthly
The card and bank fees are Stacwork's platform fee, on top of standard Stripe processing on the payments you take. The Team trial needs no credit card. After 7 days you stay on Free unless you subscribe, and your data stays.
Straight answers about how Stacwork runs your day.
Yes. Put each room, the ceilings, or the trim on the estimate as an optional extra, and the client ticks what they want before accepting and signing on screen. If they want something else, they can ask for changes from the link.
Yes. Proposal mode adds pick-one pricing tiers, so you can price the job with a standard paint and a premium one, each tier built from catalog items. It also adds your own sections, such as prep and surface repair. The client chooses one tier when they accept.
Add a payment schedule to the proposal. The client signs it along with the proposal, it becomes the project's milestones, and you invoice each milestone when it is done. The final invoice bills whatever is left.
If you ask for one. Set a deposit on the estimate and the client pays it by card or bank when they accept. It comes off the final invoice on its own and is never counted twice.
Yes. Each painter sees their day in My Day on their phone, and each job holds photos, notes, checklists, and the client's signature. By default a Team member sees only the work assigned to them.
On Team and up, clients follow a project's milestones in the client portal, pay a billed one, and open the files you share.
Free runs the whole loop for up to 2 people. No credit card.